This section explains how to use recurring transactions in Goldenseal. Use Recurring
Transactions to automatically enter transactions that occur monthly, or on some other regular basis.
When to Use Recurring Transactions | Creating a Recurring Item
Recurring Frequencies | Viewing Recurring Items | Using
a Recurring Item
Accounting Software | Business
Management Software | Project
Duplicating Records | New Records |
When to Use Recurring Transactions
You can enter any kind of transaction that occurs regularly
as a recurring
HINT-- If an item repeats irregularly,
make a Template for it instead.
Recurring transactions work very well for regular expenses such as:
Recurring transactions can also be used for other transactions that repeat
regularly, such as:
- Monthly utility bills
- Monthly rent expenses
- Quarterly or annual insurance bills
- Annual dues or license fees
- Interest income credited monthly
- Items that you deliver or sell on a regular schedule
- Services that you provide on a regular schedule
- Labor that an employee performs regularly
HINT-- You don't need recurring transactions
for transactions that you can enter via the Billing, Deposit
Funds, Pay Bills and Write
Creating a Recurring Transaction
To start a recurring transaction, follow these steps:
- Make a new transaction and fill out all details about the transaction, or open an existing transaction.
- Choose Recur this Item from the Options menu.
- Enter details for the recurring item.
Enter the following data for each Recurring Transaction:
Name-- Type in a brief name for this recurring transaction. This is the text that will appear in clairvoyant fields.
Comments-- Type in any comments you'd like to make about this item.
Frequency-- Enter the frequency of creation for new recurring transactions.
Action-- Enter what to do when the recurring transaction recurs.
Next Date-- Enter the date for the next creation of a recurring transaction.
Next Time-- Enter the time for the next creation of a recurring transaction.
Include Amounts-- Turn on the checkbox to duplicate the amount field from the original transaction.
Include Breakdowns-- Turn on the checkbox to duplicate any breakdown items from the original transaction.
Include Job Cost Info-- Turn on the checkbox to duplicate job and category information from the original transaction.
Multiple Copies After Delay-- Turn on the checkbox to create multiple copies, if Goldenseal is not running for a while.
Transaction Type-- Goldenseal displays the type of transaction that will recur.
Transaction-- Goldenseal displays the name and ID number of the transaction that will recur.
Dates This Year-- Goldenseal displays the dates this year that the recurring transaction will be created.
Choose the frequency at which the recurring transaction will recur, and
one date as a seed. All dates for the current year will be displayed.
You can choose weekly, monthly, quarterly, annually, or some other frequency.
If you choose Custom frequency, you'll be able to enter your own series of dates at which the transaction will recur. For a Custom frequency, type dates
into the table. To add a new date, click in the bottom row and hit the Return key.
HINT-- It usually helps to choose a frequency that is close to the series of custom dates that you want to use, before you
choose Custom. That way you won't have to type as much!
Viewing Recurring Items
To view and change the list of recurring transactions, follow these steps:
- Choose Recurring Transactions from the Options menu.
- You'll see a list of recurring transactions.
- To change or rename a recurring transaction, select it from the list, then click the Edit button. To remove a recurring transaction, select
it, then click the Delete button.
Using Recurring Transactions
Goldenseal creates recurring transactions automatically on the
schedule you set. The way they are handled depends on the Action field in the setup
If you chose Auto Create as an action, the transaction will
be created automatically with no prompting from you.
If you chose Warn First, a prompting dialog will be given to
you before the transaction is created.
If you chose Add To To Do List, the transaction will be added
to the To-Do List (THIS FEATURE NOT YET AVAILABLE).
Whenever you open Goldenseal, it will check for recurring transactions that are now due, and create new transactions for them. If you leave Goldenseal
running overnight, it will check for recurring items at the beginning of each new day.
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