Billing Statements

A Billing Statement gives a summary of all billing items, for one Customer account. It combines all unpaid bills-- for sales, rentals, projects, change orders and allowances. It also shows a summary of past balances and payments.

HINT-- Each Billing Statement stores a summary of Accounts Receivable for one customer, in the Goldenseal accounting software.

       Accounts Receivable Software | Billing Software | Project Billing Software | Project Management Software

       Billing command | Customer accounts | Depositing Funds | Project Accounts | Sales

When to Use Billing Statements

Use Billing Statements to send a summary of all invoices, to a customer. It shows current invoices, and any overdue items.

HINT- Many people send both invoices (from Billing Records) and a Billing Statement summary.

Entering Billing Statements

To create a Billing Statement, follow these steps:

  1. Choose Billing Statements from the Bank menu.
  2. Click the New button, or choose New Record from the Edit menu.
  3. Fill in a Customer account.
  4. Fill in the state and end date for the Statement to cover.
  5. You can also add an optional message and payment terms.
  6. Choose Print Forms from the File menu to print a statement for the customer.

Data Fields

Enter the following information for each Billing Statement:

Customer-- Choose the Customer account that is being billed.
Start Date-- The start of the period covered by this statement. The Balance Forward is calculated as of this date.
End Date-- The close of the period covered by this statement.
Message-- Choose the message that will be printed on the billing statement.
Terms-- Choose the payment terms that are used for this statement.
Comments-- If you'd like to make any comments about this billing record, enter them here.

Amount Due-- Goldenseal calculates the total amount due.
Billing Summary-- Goldenseal automatically fills in a Balance Forward, and any invoices or payments during the period.

Using Billing Statements

Usually you'll make a Billing statement for one month's transactions.