Job Accounts

In Goldenseal accounting software, use Job accounts for anything that is a source of income (either directly or indirectly) and a consumer of expenses. They are listed near the top of the Accounts menu.

HINT-- You might think of Job accounts as being the first half of job cost accounting!

When you use job cost accounting, you apply every expense against some sort of job.

There are three basic classes of job accounts:

Account Name Used For Type
Customers People or businesses that are listed in Sales or Projects Job
Overhead Accounts Internal accounts, used to allocated overhead expenses. Job
Projects One-time jobs that you do for a customer. Job

Customer accounts are for people and businesses that pay you money. They generate income directly via Sales transactions. They also can pay for Project work, or pay rent to lease your Equipment or Real Estate.

Project accounts are for work that has a starting and ending point. You may do project work for Customers, or it may be work that you do for your own business (indirectly costed against one of the other job accounts).

Overhead accounts cover expenses that can't be applied to some other job class. They cover advertising, insurance, office costs, vehicles, and other general costs of doing business.

HINT-- If you don't know where else to put an expense, consider it as Overhead. However, it is usually best to apply expenses to something other than Overhead, if you can. For example, your general business insurance will need to be costed to Overhead, but a special policy for just one job can be applied directly to that Project account.

Additional Job Accounts

For job costing purposes, a few other account classes can also serve temporarily as jobs, even though they are usually considered as assets:

Account Name Used For Type
Equipment Vehicles and large tools. Equipment is also listed as an asset. Asset & Cost
Investments Any assets that don't fit in one of the other categories. Asset
Real Estate Real property that you own or manage. Asset

When you enter expenses for supplies, maintenance or repairs, you can apply them directly to equipment, investments or real estate accounts.