Goldenseal Accounting Software Topics-- One Time Vendors

One-Time Vendors

Do I have to make an account for every vendor?

No, if you don't buy from a vendor very often, you don't need to create an account for them. Goldenseal accounting software lets you create a "one time" vendor account, and enter purchases under that. That way you can type in the name of the vendor for purchases, when you don't need a separate account for them.

Creating a One-Time Account

To create a one-time vendor account for material purchases, follow these steps:

Choose Material Suppliers from the Accounts menu.
Click the New button.
Name the account "Miscellaneous Purchases" or something similar.
Turn on the checkbox for Allow One Time Names.
Click the Enter key to save the record.

HINT-- In Goldenseal small business accounting software, you can also create "one time" accounts for subcontractors, other costs and customers. You may want to create several "one time" accounts for different types of purchases (e.g. for purchases that have different sales tax rates).

Entering One-Time Purchases

To enter a purchase from a "one time" vendor, follow these steps:

Choose Material Purchases from the Costs menu.
Click the New button.
In the Supplier field, enter the "one time" account you set up in the previous section.
Type the vendor name into the field next to the One Time checkbox.
Enter other details for the purchase.

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