Low Inventory Setup
How do I set what happens when inventory is low?
Starting with Goldenseal accounting software version 2.9, you can control what happens when inventory is low.
Cost Item Setup
Goldenseal 2.9 adds some additional fields to Cost Items records so you can track prices for multiple vendors, and better handle low inventory conditions.
To set the way you handle low inventory in the items you buy and sell, follow these steps:
NOTE-- If you have customized your Cost Items layout, you won't see the new fields. If you don't see the multiple vendor pricing fields in your records and want to use the new features, click here.
Goldenseal inventory management software lets you enter pricing details for up to three separate vendors. You can choose a vendor and enter new pricing info at any time.
HINT-- Goldenseal automatically adds new vendors and updates prices when you enter Material Purchases that have an Item breakdown. For more about price updating in the Getting Started manual, click here.
For each vendor, click in the Supplier fields to enter your usual vendors, and type in the vendor's product name, product code, current price and usual order amount.
HINT-- You can use the Product Name or Code fields to enter sales items. For more about that feature, click here. We also will soon allow bulk importing of vendor prices based on the vendor's Product Name or Code.
If you order stock before you are completely out, enter the quantity that triggers a reorder into the Reorder At field. You can also enter an ordering lead time for project scheduling purposes.
Click in the Low Inventory Action popup field, and choose the way you'd like to handle low inventory in this item. You can use any of the following choices:
HINT-- If you are changing inventory handling for a large number of items, change one items and then use the Replace All command to change the other items. For more about Replace All in the reference manual, click here.
To set overall inventory warnings, follow these steps:
To return to sales topics, click here.
Low Inventory Warnings
In version 2.8 and earlier, Goldenseal checks for low inventory as you complete each Sales transaction. It gives a warning and then expects you to adjust sale quantities.
In version 2.9, Goldenseal checks each line item as soon as you enter a quantity. You can handle low inventory differently for each item that you sell (the default is to get a warning that gives you choices of what to do).
NOTE-- When you enter quantities, Goldenseal only checks your overall inventory amounts. It does not check specific Inventory accounts, since that info may not even be entered yet.
Goldenseal 2.9 also has the option to check inventory quantities in each Inventory Account when you save a Sales transaction. You'll only need to use that if you have more than one Inventory account and want a warning of when you'll need to get items from a different sales branch or warehouse.
HINT-- Go to Income Preferences to set whether Goldenseal checks for low inventory.
Click here to return to sales topics.