Expenses 1-2-3

Here are quick instructions for getting expenses entered into Goldenseal small business accounting software.

HINT-- These instructions will work immediately with the Sample Company file. They'll also work for your company file, if you have already set up material supplier and checking accounts.

A Material Purchase on Credit

When you buy materials that you'll pay for later, follow these steps:

1. Choose Material Purchases from the Costs menu.
2. Click the New button.
3. Enter a vendor into the Supplier field.
4. Type in a brief description of the purchase.
5. If you bought more than one item, click on the Breakdown popup field on the left side of the window and enter Categories, then enter each item you bought into the breakdown table. Otherwise you can just type in a price for a single item.
6. Enter a job into the Job Class and Job fields. You can expense to overhead or to a specific project.
7. Enter a cost category to which this purchase applies.
8. Enter Vendor Invoice into the Payment Method field.
9. Hit the Enter key to save the record.

NOTE-- Click here for an instant purchase by cash, check or credit card.

Paying Bills

To pay for previous billed purchases, follow these steps:

1. Choose Pay Bills from the Bank menu.
2. If you don't see a list of material suppliers, enter All Materials into the popup field at upper right.
3. Double-click on a vendor to see a detailed list of invoices.
4. Put a check mark next to each item you want to pay now. When you are finished, click OK.
5. Click the Create Checks button to pay bills now.
6. You'll be asked how to pay for the items. Enter a checking account, then click OK.
7. Goldenseal will automatically write checks to pay for the selected invoices.

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