Subcontractor Job Costing

NOTE-- In 2000, MacNail was replaced by Goldenseal construction job costing software. Goldenseal is an integrated program that includes general accounting, job costing, payroll and project billing, plus estimating and other features. Goldenseal includes Subcontractor Costs, which work very similarly to the MacNail Subcontractor Log.

Amount

Enter the cost of the item in the amount column. This may be the total amount of the invoice, or a partial amount if there is more than one item on the invoice.

Category

Type a category code into the cat column. For items that will be assigned to a job, use the letter codes from the Summation level of MacNail estimates. See page 69 for more about categories in the MacNail construction accounting software.

NOTE: If you are using more than one category system on different jobs (for example, CSI and MacNail, or MacNail 2.2 and MacNail 3.0), be careful to use the correct category codes for the project.

Subcategory

If you are tracking job costs using Clearinghouse subcategories, enter a subcategory code into the sub column. Otherwise, you can leave this column blank.Who To

The subcontractor will be 'looked up' from the Master Index and displayed in the who? column. Check here to make sure it is the proper subcontractor. If it is not, go back and check the code you entered into the sub# column.

NOTE: If the proper payee is not being 'looked up', the row may already have had its 'lookup formula' removed when new rows were added. See page 165 for instructions on replacing the formula.

Jobsite

The job site will be 'looked up' from the Master Index and displayed in the jobsite column. Check here to make sure it is the proper job site. If it is not, go back and check the code you entered into the job# column.

Comments

You can enter requisition, invoice or purchase invoice numbers into the comment column, or any other comments you would like to make about the item

Paid

Use the pd?( paid) column to mark off items as they are paid. If you use *Post to Ledger, from the DATA menu, to transfer your payables to one of the Ledgers, check the Post Back to Logbook button, and the check number will be put here automatically for all paid items.

Cost Control

The cc? column is used by MacNail Cost Control to mark off items after they are transferred to Cost Control worksheets. See page 132 for further information.

WARNING: Do not change this column! It will cause inaccuracies in your job costing.

P&L

This column is used by MacNail Cost Control to mark off items after they are transferred to profit and loss (p&l) worksheets. See page 145 for further information.

WARNING: Do not change this column! It will cause inaccuracies in your job costing.