 |
 |
       |
|
|
|
||||
Entering Employee's Payroll Info |
|||||
To enter information into the Employee Index, first choose Employee Index from the MacNail (McN) menu. This command opens the current Employee Index from the MacNail Accounting software, or brings it to the front if it is already open. NOTE-- In 2000, we replaced MacNail with Goldenseal construction accounting software. Goldenseal is an integrated program that includes general accounting, job costing, payroll and project billing, plus estimating and other features. It includes a much better payroll system, with all employee data stored conveniently in Employee account records. You can then type detailed information about each of your employees into the Employee Index. This information will be used instead of the information in the Master Index, whenever you create Labor Reports or Payroll Reports. NOTE: You will continue to list each of your employees in the Master Index as well. Your Labor Logs and Ledgers will continue to refer to the Master Index for employee names, wage rates and burden. See the next section for details. If you need room for more employees, choose Add Rows from the Edit menu. You can also use the Delete Rows and Clear Rows commands on the Employee Index to remove old employees, although you should not remove them until after you have run W-2 reports for them during the January following their last period of employment. Type each employee's number into the emp # column in the MacNail Accounting software. This must be the same number that the employee has in the Master Index. Type their name into the employee name column. This should also be the same name as is used in the Master Index. The file name for each employee's payroll file will be based on the first 16 characters of the employee's name. To avoid conflicts, make sure each employee has a different name! In the wage rate column, use the actual hourly pay rate for the employee. For a salaried employee, put in the approximate hourly rate, which you can calculate by dividing the salary by the number of working hours in the pay period. In the withhold column, type TRUE if payroll withholding and employer taxes will be applied to that employee's wages. Type FALSE for owners, partners, or others who pay quarterly estimated taxes rather than regular withholding. In the married column, type TRUE if the employee is married, based on their W-4 statement. Under # of Fed. exempts , type in the number of exemptions claimed on the employee's W-4 form. Under # of State exempts , type in the number of exemptions claimed by the employee for state withholding. In most cases this number will be the same as the number of Federal exemptions. WARNING: In the current master index, you add ten to the number of exemp tions to indicate that the employee is married. Do not do this in the Employee Index! Instead you indicate marital status by typing TRUE or FALSE into the married column. If you are doing Worker's Compensation 'by person', type each employee's Worker's Comp rate into the worker comp rate column. If you are doing Worker's Comp 'by work category' or with a 'flat rate', you can leave this column blank. If employees ask for additional Federal withholding (line 6 of W-4 form), enter the addit ional amount in the add'l Fed withhold column. Otherwise leave this column blank. If employees are eligible for the Earned Income Credit and request advanced payment of
it as a part of their weekly payroll, type a number into the advanced EIC payment column. Type a 1 if they
are eligible and their
spouse is not filing for EIC advance payments, type a 2 if they are eligible and their spouse is also filing
for EIC advance payments, and type a zero (or leave it blank) if they are not eligible for the EIC or do
not request advanced payments on it. |
