Construction Accounting Software-- Accounting Reports

To make a Report that shows data from the MacNail construction accounting software, choose *Reports from the DATA menu.

NOTE-- Our newer Goldenseal construction accounting software is much easier to use! It has a wide variety of accounting reports that are fully customizable.

A dialog box will ask for information about the report.

Click the radio button for the type of report you would like to make.

Click the radio button for the source of the report. You can use this file (front-most window), the main file (see page 168), all files that are currently open, or all files that are in the Current Accounts folder. Then click OK.

A second dialog box will then ask for the items that should be included in the report.

For financial reports from a Ledger, leave the payouts only button unchecked unless you don't want to include deposits in the report.

For reports from a Logbook, check the unpaid items only button if you are using the report for accounts payable. Otherwise, leave it unchecked.

Click the all items radio button if you want to include everything from the Ledger or Logbook. Click Date Range if you want to type in a starting date and ending date for the report. Otherwise, choose one of the time periods that is offered. Then click OK.

A list of all projects, employees or suppliers will first be created from the Master Index. All items matching the selected time period will then be extracted from the chosen file or files, and a separate file will be created, showing all costs for the period.

Each kind of Report in the MacNail construction accounting software will have a list of projects or payees at the top of the report.

For a Financial Report, each project will be listed.

For a Labor Hours Report, each employee will be listed. Unlike the other reports, the Labor Hours Report will show totals in hours rather than in dollars.

For a Material, Subcontractor or Misc Report, each supplier will be listed.

The first item line in the report will show a total for all items. Note that if some unlisted projects or payees were included in the report, the total may not match the sum of each of the listed line items.

The next lines in the report will show a total for each of the individual projects, employees or suppliers.

Finally, at the bottom of the report is a complete list of all items that were extracted to make the report. For example, if you made a Material Report for last month, all material items from last month will be listed.

If you would like to see the extracted list arranged in a particular order, use *Sort Special (see page 104).