NOTE-- In
2000, we replaced MacNail with Goldenseal construction
payroll accounting software. Goldenseal is an integrated
program that includes general accounting, job costing,
payroll and project billing, plus estimating and other
features. It includes
a much better payroll system that is easier to use
than MacNail. We include these instructions for die-hard
users of MacNail.
To update Payroll Files with a supplemental pay period:
If
you need to create a supplemental pay period for a bonus or some other special payment, follow these
steps:
1. Do your regular Payroll Report, and update Payroll files with it. Then make an additional
Payroll Report 'from
scratch' for the pay period in question, and enter the supplemental amounts to be paid in the new report.
NOTE: If you want to save the original Payroll Report, save it under a new name before you make the second
Payroll Report for the same period-- otherwise the older file will be replaced, and you'll lose that information.
2. Choose Update Payroll Files from the Data menu, and use the Payroll Report as a source.
3. You'll be warned that the pay period has already been updated. If you want to add the supplementary
amount to the same pay period, click 'Add it to the Existing Numbers'. If you'd like to
itemize the supplementary amount in its own line, choose 'Create a New Row for it'.
NOTE: If you
choose 'create a new row', an additional pay period will be created for the payment.
The start date and payday in the new period will be marked with an asterisk (*) so you'll know it's
not a 'standard' pay period. To
update Payroll Files in the MacNail Accounting software with a supplemental pay period (alternate
method):
1. Choose Payroll Report from the Data menu, and click on 'From Scratch'.
2. When asked for a pay period, scroll to the bottom of the list and click on 'Another pay period',
then click OK.
3. Type in a start date and end date for the supplementary pay period when you are asked for them. Try to
use an end date that is not the same date as the end of a pay period, so the MacNail Accounting software
will treat the period as special.
4. Adjust the numbers in the Payroll Report to match the supplemental payment you are making. When done,
choose Update Payroll Files from the Data menu, and select the new Payroll Report as a source.
5. You'll be warned that the Payroll Report is not listed in the Payroll Files. Click 'Create
a New Row for it', and it will be added as a new line in each of the Payroll Files. Its start date
and payday will be marked with an asterisk (*) so you'll know it's not a 'standard' pay
period.
Merging more than one Payroll Report:
If you have employees in more than one state, you may need to merge
more than one Payroll Report into one set of Payroll Files. To do this:
1. Update Payroll Files with the first Payroll Report.
2. Update Payroll Files with the second Payroll Report. When you are warned that the pay period has already
been updated, choose either 'Add it to the existing numbers' or 'Add a new row for it',
depending on how you want to handle your payroll periods. |
