QB Switch-- Expense Tracking

When you track your expenses, there are many similarities between Quickbooks and Goldenseal accounting software.

Vendor Accounts

Quickbooks uses one type of Vendor accounts, while Goldenseal uses three types-- Material Suppliers, Subcontractors and Other Cost Accounts.

HINT-- Subcontractor accounts include fields that track current insurance status for each subcontractor. If a subcontractor has an expired policy, you have the option to skip payments to them, or withhold a percentage deduction from their bills.

Entering Vendor Bills

The Enter Bills command in Quickbooks allows you to enter vendor bills, and allocate them to expense accounts and items.

To enter vendor bills in Goldenseal, choose Material Purchases, Subcontractor Costs or Other Costs from the Costs menu, and click the New button to start a new record.

If you'd like to include detailed items in a vendor bill, click on the Breakdown field at the left side of the window and choose Category or Items.

In Goldenseal you'll use the Category and Subcategory fields to identify and group your expenses, instead of Expense accounts. You can also group costs by location.

Paying Vendor Bills

To pay vendors in Goldenseal, choose Pay Bills from the Bank menu. You'll see a selection dialog that is similar to the Quickbooks Pay Bills command.

Use the popup menu at upper right to see different types of bills. You can view all vendors, or just materials, subcontractors or other costs. You can also see sales taxes and payroll taxes that are due.

Goldenseal automatically computes discounts and finance charges.

In Goldenseal you can double-click on a vendor, and see a detailed list of invoices for that vendor. That makes it easy to double-check against the vendor statement, or to pay for just some invoices.

Click here for general info about differences between Quickbooks and Goldenseal accounting software.
Click here for info about importing data from Quickbooks to Goldenseal.